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Maxabout.com > Tips
Letter Writing FormulaAdded on:6/29/2008 8:42:17 AM
In Etiquette Tips Rated by 1 users
Simple and clear: The secret of writing a good letter lies in its being simple and clear. Just like one friend talking to another, a letter should sound like a good conversation. It should be straightforward, meaningful and written with a fixed purpose.
Salutation: The greeting to the reader with which every letter begins is called the salutation.
In a business or formal letter, it is
Dear Sir/Madam
If you want to give it a personal touch, write
Dear Miss Gandhi/ Mr Juneja
Never use 'Respected Sir/Madam' unless you are writing to a high dignitary or perhaps to the principal of your school. In an informal letter, the salutation begins with 'Dear' or 'My dear...' followed by the first name of the person, e.g. My dear Manoj or Dear Radha.
Making a good impression: The impression a letter makes on the reader depends on presentation as welI as on content. Spel Iing and grammar should be watched, but in most private correspondence, a natural and personal flow of words is preferable. Faulty spelling is not acceptable except for the most private correspondence. Crossing out and the occasional inkblot are also excusable only in personal letters.
A letter set out nicely in the middle of the page, with wide margins, is pleasing to behold. Sufficient space between the lines, which should be even, is also pleasing to the reader.
Try and be as legible as possible. If your writing is hard to decipher, rely on a typewriter. To lend a personal note to typewritten letters, you can write the opening 'Dear so -and-so' and sign off with a pen.
Signatures to all letters are in the writer's hand.
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